Do I need the patient's permission to record?

Yes. Recording a session means processing health data, and the patient must give informed, written consent. ONA Scribe includes the consent form inside the patient record so it can be signed digitally at the first visit and kept on file. If the patient doesn't agree, you document the session as you always have.

What exactly does the price include?

€19.95 a month plus VAT per account, with three practitioners included. From the fourth onwards, it's €5 a month each. Paying for the year upfront it's €191.52 plus VAT, 20 % less. It's added to your Fisiotrack plan and you switch it on and off from your account.

What happens to the recording afterwards?

It is discarded as soon as the note is written. What is kept is the text of the clinical record, with timestamps that let you see at what point in the session each thing was said.

What if the note gets something wrong?

You correct it before saving, just as you would correct a draft written by someone else. ONA Scribe never writes directly into the clinical record: it proposes a draft that you review and validate. Clinical responsibility remains yours, which is why every field links to the minute of the conversation it came from.

Does it work with accents, background noise or two people talking at once?

It is built for Spanish as it is spoken in real clinics, with the noise of a treatment table, a door and a companion interrupting. It separates the practitioner's voice from the patient's. As with any system of this kind, the better the audio, the better the draft: if you work with loud music or in a shared room, you will notice the difference.

Does it work for follow-up sessions too?

Yes, and that's where it saves the most time. In follow-ups, ONA compares with the previous session and records progress: how the pain is doing, adherence to the home programme and what is adjusted in the plan.

Do I need any special equipment?

No. The microphone on the phone or computer you already have in your clinic is enough. ONA Scribe runs from Fisiotrack, with nothing to install.

Can I use it if I'm not a Fisiotrack customer yet?

ONA Scribe is part of Fisiotrack, so the way in is to open an account. The 20-day trial is free and requires no card, so you can try the assistant and the rest of the CRM (diary, patient records, prescribed exercises, Verifactu invoicing) before deciding.

Anamnesis assistant · Built into Fisiotrack

Stop writing up the clinical history. Listen to your patient.

ONA Scribe sits in on your session, understands what is said and writes the structured anamnesis straight into the patient record. You review, sign and move on.

Start your 20-day trial See how it works

No credit card required. After that, €19.95/month + VAT for the whole clinic.

Patient record · Initial assessment RECORDING 04:12

In the treatment room

PATIENT I've had pain in my lower right back for three weeks. It started after I moved house.

PHYSIO Does the pain go down your leg?

PATIENT Down the back of my thigh, but not past the knee. It's worst in the morning, about a seven out of ten.

PHYSIO Let's test trunk flexion.

Anamnesis · ONA draft

Reason for visit: Right-sided low back pain of 3 weeks' duration, onset after a lifting strain (house move). 00:12
Pain profile: Radiates to the posterior thigh, not beyond the knee. Worse in the morning. VAS 7/10 at worst. 01:04
Functional assessment: Trunk flexion limited, pain at end of range. 03:48
Hypothesis: Mechanical low back pain with a somatic referred component. Rule out radicular involvement.
Treatment plan: Manual therapy + motor control programme. Reassess in 2 weeks.

Save to recordEditEvery field links to the minute in the conversation where it was said.

The whole session, not a summaryAnamnesis, assessment, hypothesis and plan. Not just a transcript.

Inside FisiotrackIt writes in the patient record you already use. No copying and pasting.

Built for physiotherapyIt speaks your clinical language, not that of a generic medical model.

€19.95/month + VATFor the whole clinic, up to three practitioners included.

The problem

The clinical history gets written twice: once in your head and again at nine at night.

A well-documented initial assessment means fifteen or twenty minutes of writing. Multiply that by every visit in your week.

It comes out of your patient's time

Every minute in front of the screen is a minute you are not watching, assessing or explaining. And the patient notices.

It's written from memory

Notes written hours later lose the nuance: the patient's exact words, the detail that seemed minor and turned out to explain everything.

And it has to hold up

An incomplete clinical record is a problem if it is ever requested. Documentation is not red tape: it is your protection.

How it works

Three steps. The last one takes ten seconds.

ONA Scribe doesn't change the way you work: it fits on top of the session you already run.

STEP 01
Press record and treat
Open the patient record in Fisiotrack and hit record. From there, run the session as usual. ONA listens in the background, on your phone or your computer.
STEP 02
ONA writes while you talk
It doesn't transcribe: it interprets. It separates what the patient says from what you say, tells the history apart from the examination findings and puts each item in its field.
STEP 03
Review and save
When you finish, the draft is right in front of you. Every sentence links to the moment in the conversation where it was said, so checking means reading, not reconstructing. Correct whatever you like and save.

Privacy

Patient data stays where it belongs

Processing on servers in the European Union, encryption in transit and at rest, and the audio is discarded as soon as the note is written. Your patients' conversations never train any model.

Time

Documentation is no longer after-hours work

The note is ready while the patient is still putting their coat on. Reviewing it takes a minute because every item carries its timestamp: you don't have to trust it, you can check it.

Integration

It writes in the patient record, not in a separate document

ONA Scribe lives inside Fisiotrack. The note lands in the patient's history, alongside the diary, prescribed exercises, signed documents and Verifactu invoicing.

What it fills in

A physiotherapy anamnesis, not a generic summary.

ONA Scribe is built on the structure physiotherapists use to document, with the fields that already exist in the Fisiotrack patient record.

Reason for visit and historyWhat brings them in, since when, what triggered it and what they have tried before.
Pain profileLocation, radiation, pattern, aggravating and easing factors, VAS score.
Assessment and functional testingThe tests you call out aloud and what you observe, captured as you say them.
Hypothesis and clinical impressionA suggested line of reasoning, always as a draft. The decision is yours.
Treatment plan and reassessmentLinked to the exercises you prescribe in Fisiotrack and to the next appointment.

Follow-up session · 12 March

Progress: Reports improvement in morning pain, VAS 4/10 versus 7/10 at the initial assessment. 00:38
Adherence: Completed the home programme 5 out of 7 days. Reports difficulty with the quadruped exercise. 01:55
Functional assessment: Full trunk flexion, mild discomfort at end of range. No distal radiation. 04:20
Treatment plan: Progress loading. Replace the quadruped exercise with a standing variation.

Follow-up visits too: ONA compares with the previous session and records progress.

Security and compliance

You are recording a patient. That means doing it right.

You handle special category data. ONA Scribe has been built to take on that responsibility from day one.

Encryption and EU hosting

Audio and notes are encrypted in transit and at rest, on infrastructure located in the European Union.

The audio is discarded

As soon as the note is written, the recording is deleted. What is kept is the clinical record, as always.

We don't train on your patients

Conversations from your clinic are never used to train or improve models, neither ours nor anyone else's.

Built-in consent

Informed consent for recording is collected and signed digitally from the patient record itself, and filed with the rest of the documents.

Every field is traceable

Every item in the note points to the moment in the conversation it came from. Nothing appears without you being able to check where it came from.

Always a draft

ONA suggests, you validate. No note enters the clinical record until a registered practitioner has reviewed and saved it.

Pricing

One price for the whole clinic, not per practitioner.

Activate it from your Fisiotrack account and it is added to your plan. Try it during the 20-day Fisiotrack trial, no card required.

€19.95per month+ VAT

Up to three practitioners included. From the fourth onwards, €5 per month each.

Monthly billing: €19.95 / month
Annual billing · 20 % off: €191.52 / year
Equivalent to: €15.96 / month
Additional practitioner, from the 4th onwards: €5 / month

Initial assessments and follow-up sessions
Record from your phone or your computer
Note written straight into the patient record
Minute-by-minute traceability for every field
Recording consent signed from the patient record
Support in Spanish, from the same team as the CRM

Start the 20-day trialNo credit card required · Activated from your Fisiotrack account

How it adds up

It's an add-on to your plan

ONA Scribe requires a Fisiotrack account: that's where the patient record it writes in lives. The €19.95 is added to what you already pay for the CRM.

For a small clinic

Three practitioners are included in the base price

If there are two or three of you, you pay nothing more. A clinic with six practitioners would pay €19.95 plus €15: €34.95 a month for the whole team.

The maths that matters

Fifteen minutes per initial assessment

If you document four initial assessments a week, that's well over an hour of writing. ONA costs what that hour is worth spent on anything else.

Who builds it

ONA Scribe was born inside Fisiotrack

The practice management software already used by hundreds of physiotherapists in Spain, designed by physiotherapists.

**José Molina**Fisioterapeuta en Eurokine

**Nerea Rodríguez**Fisioterapeuta en IVRE+

**Alex Oviaño Calderón**Fisioterapeuta en IVRE+

Reviews from users of Fisiotrack, the CRM that ONA Scribe is built into.

What people ask us before trying it

Try it at your next initial assessment

Twenty days to check, with real patients, how closely the ONA draft matches what you would have written yourself.

Start your 20-day trialNo credit card required · After that, €19.95/month + VAT for the whole clinic